Office Manager
Job Description:
We are seeking a like-minded person with gifts and skills in administration to support the beliefs, mission, and vision of Pleasant Hill Church. The Office Manager will be responsible to maintain church records accurately and to communicate with its members effectively. The Office Manager coordinates the functions of the church office, maintains church records, greets individuals who contact the church during the week, and promotes the ministries of Pleasant Hill Church by providing administrative support to its staff, committees, teams, and members.
Relationships:
The Office Manager is supervised directly by the Senior Pastor; works directly with church officers, committee chairpersons, and staff; and is accountable to the Staff-Parish Relations Committee.
Qualifications, Skills and Gifts:
• An associate’s degree in business, office management, or related field preferred.
• 2 years’ experience in related field preferred.
• A strong and growing personal relationship with Jesus.
• A commitment to represent the Lord and His church through appropriate conduct, speech and appearance.
• Able to welcome others warmly in person and by media.
• Able to work well with others in the accomplishment of shared goals.
• Able to manage tasks for timely completion.
• Attention to detail in regards to records.
• Able to maintain confidentiality in communications with church staff, church members, and others who contact the church.
• Competent a fast study with publishing, accounting, management, and presentation software.
• Able to update church online media.
• Code purchase orders to appropriate budget line items.
• Receive and date invoices.
• Match invoices and receipts with purchase orders.
• Prepare payables for signature by church financial officers.
• Be available to meet with the Finance Committee as necessary.
• Serve as liaison between church and outside accounting firm.
• Use church management software to track congregation’s financial transactions.
• Enter individual giving amounts in church management software.
Other Duties:
• Direct community and congregational correspondence to the correct church personnel.
• Assist Senior Pastor with correspondence and scheduling.
• Oversee maintenance of church files and records.
• Monitor the conditions of office machines and arrange for maintenance and repair as needed.
• Monitor the availability of office and custodial supplies and reorder as necessary.
• Maintain regular office hours as scheduled by the Staff-Parish Relations Committee.
• Perform additional duties as assigned by the Senior Pastor or Staff-Parish Relations Committee.
Time Requirements and Benefits:
• The Office Manager will work 20 hours per week, with additional time possible as needed.
• Compensation for the Office Manager will be based on experience and qualifications.
• All matters pertaining to compensation, vacation, sick leave, insurance, social security and performance evaluations will be governed by the current personnel policy documents of the church.
We are seeking a like-minded person with gifts and skills in administration to support the beliefs, mission, and vision of Pleasant Hill Church. The Office Manager will be responsible to maintain church records accurately and to communicate with its members effectively. The Office Manager coordinates the functions of the church office, maintains church records, greets individuals who contact the church during the week, and promotes the ministries of Pleasant Hill Church by providing administrative support to its staff, committees, teams, and members.
Relationships:
The Office Manager is supervised directly by the Senior Pastor; works directly with church officers, committee chairpersons, and staff; and is accountable to the Staff-Parish Relations Committee.
Qualifications, Skills and Gifts:
• An associate’s degree in business, office management, or related field preferred.
• 2 years’ experience in related field preferred.
• A strong and growing personal relationship with Jesus.
• A commitment to represent the Lord and His church through appropriate conduct, speech and appearance.
• Able to welcome others warmly in person and by media.
• Able to work well with others in the accomplishment of shared goals.
• Able to manage tasks for timely completion.
• Attention to detail in regards to records.
• Able to maintain confidentiality in communications with church staff, church members, and others who contact the church.
• Competent a fast study with publishing, accounting, management, and presentation software.
• Able to update church online media.
• Code purchase orders to appropriate budget line items.
• Receive and date invoices.
• Match invoices and receipts with purchase orders.
• Prepare payables for signature by church financial officers.
• Be available to meet with the Finance Committee as necessary.
• Serve as liaison between church and outside accounting firm.
• Use church management software to track congregation’s financial transactions.
• Enter individual giving amounts in church management software.
Other Duties:
• Direct community and congregational correspondence to the correct church personnel.
• Assist Senior Pastor with correspondence and scheduling.
• Oversee maintenance of church files and records.
• Monitor the conditions of office machines and arrange for maintenance and repair as needed.
• Monitor the availability of office and custodial supplies and reorder as necessary.
• Maintain regular office hours as scheduled by the Staff-Parish Relations Committee.
• Perform additional duties as assigned by the Senior Pastor or Staff-Parish Relations Committee.
Time Requirements and Benefits:
• The Office Manager will work 20 hours per week, with additional time possible as needed.
• Compensation for the Office Manager will be based on experience and qualifications.
• All matters pertaining to compensation, vacation, sick leave, insurance, social security and performance evaluations will be governed by the current personnel policy documents of the church.
